EVENT & VOLUNTEER WORK
Manjimup Bluegrass & Old Time Music Weekend
September 2020
Upon starting a traineeship with the Warren Arts Council, Kaiya was the events coordinator of the Manjimup Bluegrass & Old Time Music Weekend that took place over the long weekend in September 2020. Kaiyas jobs included making sure the events followed the time table correctly, ensuring all venues were following correct covid-19 protocols, as well as checking in with her staff and volunteers on a regular basis. Kaiya conducted volunteer inductions prior to the commencement of the event and had a thorough risk management plan available at all venues to allow all volunteers and staff to be properly equipped to handle situations when she was not able to be there in person.  Thanks to the support by the State Governments Royalties for Regions program as part of the regional arts and cultural investment program, and regional arts WA - as well as funding from Healthway, myself and the Warren Arts Council were able to put on a safe and successful event that was enjoyed by all.
SOMETHING UNLIMITED
February 2020
Kaiya worked closely in a small team during the second instalment of Something Unlimited. Jobs included helping clear out the crowd once the festival had ended and then packing down the area including festival stages and art exhibitions. Teams worked well into the evening where strong communication was require to ensure everything was packed down safely and correctly.
MELBOURNE MUSIC WEEK
November 2019
Kaiya worked a number of volunteer shifts throughout Melbourne Music Week. These included working closely with the administration team during the days leading up to the launch party, completing errands and assisting with set up when required. Kaiya allocated a small team to help her with tasks and she was responsible with liaising with the administration team if their were any incidents that needed to be reported. Kaiya also worked in ticketing and crowd control across a number of shows throughout the week helping to ensure that those attending shows were entering venues in a safe manor as well as assisting those who had issues with ticketing or other concerns.
KINO
KLANDESTINO
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May 2019
Kino Kandestino is a yearly secret cinema event that brings a cinematic experience into an unconventional location. The location of the 8th edition of Kino took place at the Ikea in Groningen and saw Ikea furniture turn into cinema style seating and the undercover carpark transformed into a one off bar and restaurant. Kaiya was a part of the set up team which helped this one of cinema come to life. Roles included relocating furniture and assisting in any stock of the bar that was required.
Once the Cinema set up was complete Kaiya was then put in charge of crowd and traffic control where she was given a team of volunteers to help set up adequate check points. This included ensuring people cycling were following the right path and ended with ticket check and collection before entering the pop up cinema.
CLASH XXL FESTIVAL
April 2020
Clash XXL describes itself as the collision between arts, music and science. During her time abroad, Kaiya was approached by the organisers about getting involved and was offered a administrative position over the weekend. Kaiyas main role was liaising with artists throughout the weekend. This involved signing them in and making sure they were set up with all correct artists passes as well as helping them out If they had any issues.
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As well as this Kaiya managed a group of volunteers who were responsible for ticketing and crowd control for the Grand Theatre venue. This involved lots of radio communication between her volunteers to make sure everything was running smoothly throughout the night.
ESNS SHOWCASE 2019
July 2020
During the ESNS Showcase, Kaiya worked in a ticketing role throughout the week. This involved working in the main hub with a small team in which she processed payments of people buying tickets on the spot as well as checking in keynote speakers and giving them the appropriate passes and information.
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On top of ticketing Kaiya also assisted with the entrance points at the evening showcases. This would involve checking people had the correct passes when entering venues as well as assisting with security to monitor whether or not venues were at capacity.
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This was the first professional showcase Kaiya had worked at and she learnt a lot about how a professional industry event was run.
NOORDERZON
August 2018
Kaiya was a volunteer manager and worked closely with the customer service team during her time with the Noorderzon Performing Arts Festival. During the seven days of the festival Kaiya had to check in different volunteers before each shift and make sure they knew where they were to be positioned for the day. This was an interesting experience for Kaiya as it was a dutch festival so sometimes language barriers had to be overcome however it was a great experience in building her communication skills and confidence in a leading position.
At The Pile
Kaiya was involved with the event series 'At The Pile' which was run by Pilerats. The series includes a run of shows that took place at a number of different venues including The Bakery, Gilkinsons Dance Centre and Jack Rabbits Slims, as well as including acts such as George Maple, Cosmos Midnight and Roland Tings.
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Kaiya was part of the promotion team which included supporting the marketing team, distributing flyers throughout Perth and finding people from the general public who attended a lot of Pilerats organised shows previous and allocating them a promotional code to help push ticket sales.
This position required Kaiya to have an understand of the Perth music scene as well as be aware of up and coming acts that would be ideal to support headliners for these shows.
GROOVIN THE MOO
Kaiya worked at the Groovin The Moo festival in Bunbury where she was involved in the traffic control team. This required her lead a team and stay in contact wither her manager as traffic conditions continued to change as more people arrived for the festival.
SOUTHBOUND
Kaiya worked at Southbound festival as a ticket scanner. This was Kaiyas first volunteer experience at a festival and involved working with a small team at the front to make sure everyone's tickets were scanned and the correct wristbands were applied.